Administrative Assistant II

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Our mission is protecting the world's water. We work every day to support the sustainability of our most precious resource, so our people know what they're doing matters.

You'll work with supportive teammates who have a strong work ethic and are committed to doing the right thing.

Join our team and do work that matters. Visit www.orenco.com/jobs to learn more or check out the official job description (below).

GENERAL POSITION SMMARY:

The Administrative Assistant II – Operations Management performs organizational, training, and clerical functions within the Manufacturing Department. This position requires a person who is organized and skillfully prioritizes multiple tasks. They demonstrate drive and self-motivation, communicate effectively, are punctual, and enjoy learning new systems and processes. It also requires a person who communicates effectively, takes full ownership of their responsibilities, and enjoys working in a cooperative team environment. They professionally and consistently support Orenco vison, safety, quality, and production goals.

ESSENTIAL FUNCTIONS & KRA:

> Safety/Culture

• Expectation that Orenco Management's Safety, Cultural and Professional standards are continuously maintained.
• Promotes, encourages, and reinforces a positive safety culture, safe practices, and a safe work environment to all employees.
• Keeps work area clean and free of safety hazards.

> Project Coordination

• Assists Project Manager to create project management documents such as RACI (responsible, accountable, consulted, and informed charting system), Lucid charts, Smart Sheets etc.
• Assists Project Manager by monitoring project tasks lists, sending due date and reporting requirement reminders to assist project members in remaining on task.
• Is assigned multiple projects by the Manufacturing Manager at any given time and is responsible for assisting the manager in keeping them all up to date and meeting deadlines.
• Performs clerical functions during project meetings by updating project documents and recording meeting minutes.
• Edits, prepares, and distributes reports or other media summarizing project progress.
• Schedules and transcribes meetings.

> MOPs/SOPs Development and Management

• Manages aspects of the MOP/SOP (Machine Operating Procedures/Standard Operating Procedures) document control system and approval process.
• Assists and advises operational leadership teams to improve MOP's/SOP's.
• Collaborates with MOP/SOP authors to review, suggest, revise, re-write and enhance existing MOP's/SOP's.
• Manages supporting documents that augment SOP's, including checklists, desktop guides, and communication or workflow templates.

> Graphic Design

• Designs and produces print and digital media, flyers, signs, charts, PowerPoint presentations, reports etc.
• Designs or modifies software application dashboards for better user functionality.
• Creates memorable, effective, and aesthetically pleasing messaging.
• Communicates effectively with project leaders to create project applications that fit their needs.

> Administrative

• Trains employees to use common software: i.e., FileMaker, Lucid Charts, Smart Sheet etc.
• Assists leadership in writing manufacturing policy and disciplinary action documentation.
• Maintains and inputs data into and validates data bases.
• Develops, edits, manages, and validates information and documentation systems.
• Is responsible for keeping sensitive information confidential.

> Performs other duties as assigned.

> Work is to be done during normal manufacturing business hours with occasional overtime as needed. May include shift work.

> Regular, consistent, and predictable attendance is required.

EDUCATION:

High School diploma or equivalent.

KNOWLEDGE/SKILLS/EXPERIENCE:

• At least one year of business/clerical related work experience is desired but not required.
• Requires strong and accurate computer skills, including Excel, Word, and PowerPoint as well as graphic arts programs such as Publisher.
• Experience with Smart Sheet and Lucid Charts preferred.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations in a discreet and responsible manner.
• Ability to communicate in a professional, courteous, and customer service-oriented manner.
• Understand and execute oral and written instructions, policies, and procedures.
• Excellent organizational skills are required.
• Work requires meticulous and continuous attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Excellent written and verbal communication skills are required.
• Knowledge of use and operation of standard office equipment.
• Ability to work independently.
• Ability to work cohesively with various team members, take direction from several managers, and have the ability to prioritize work and meet deadlines.
• Previous project management experience helpful.
• Must have satisfactory driving record, maintain valid drivers license, and current insurance on personal vehicle if used for business. Must meet company insurability requirements.

TOOLS & EQUIPMENT:

Computer

Copier

Fax Machines-Multifunction or stand alone

Laminator

Large format printer

Multi-Line Phone with Intercom

Printer

Scanner

Vehicle

WORKING CONDITIONS:

Office environment. May occasionally be exposed to outside climate and various chemicals throughout the production area.

PHYSICAL REQUIREMENTS:

Seeing, speaking, hearing, reading, writing, keyboarding, prolonged periods of sitting including extended time viewing a computer screen. Intermittent physical activity including standing, walking, climbing stairs, reaching, pushing, pulling, bending, stooping, and occasional light lifting of up to 30 lbs. Occasional operation of a motor vehicle.

Current Openings for Administrative Assistant II Jobs at Orenco Systems