Documentation Clerk I

Wish your job made a difference?

Our mission is protecting the world's water. We work every day to support the sustainability of our most precious resource, so our people know what they're doing matters. As a Documentation Clerk I, you'll provide support to Orenco by preparing and assembling outgoing documents, routing and distributing incoming and internal documents and performing clerical duties. Most importantly, you'll work with supportive teammates who have a strong work ethic and are committed to doing the right thing.

Join our team and do work that matters. Visit www.orenco.com/jobs to learn more or check out the official job description (below).

GENERAL POSITION SUMMARY:

The purpose of this position is to provide support to Orenco by preparing and assembling outgoing documents, routing and distributing incoming and internal documents, and performing general clerical activities.

ESSENTIAL FUNCTIONS & KRA (Key Result Areas):

> Safety/Culture

• Continuously maintains Orenco management's safety, cultural, and professional standards.
• Promotes, encourages, and reinforces a positive safety culture, safe practices, and a safe work environment to all employees.

> Mail Processing

• Assists in assembly of over 90 different product and customer specific binders and packages following set guidelines.
• Assists in assembly and preparation of mailings, FedEx, and UPS (United Parcel Service) shipments from information contained in work orders, literature request forms, and other forms of communication.
• Assists in restocking literature shelves for efficient distribution of materials. Requires meticulous attention to detail for accuracy of shelf inventory.
• Copies, collates, and assembles documentation for various projects.
• Transports boxes of literature from the storage area to the mailroom.
• Operates various office machines with efficiency including copier, fax, mail meter, disc duplicator, paper folder, paper trimmers, laminator, high volume hole punch.
• Delivers outgoing mail to the post office daily.

> Administrative Responsibilities

• Provides receptionist coverage during breaks, lunch, and absences. This is a primary back-up job duty and occurs on an everyday basis.
• Takes and distributes telephone messages when necessary.
• Sends facsimiles and troubleshoots faxing problems.
• Monitors printer operations and troubleshoots problems.
• Files completed literature request forms.
• Pulls small order parts from inventory for order fulfillment.
• Ensures that printers and copiers are stocked with paper and toner supplies at the end of each day. Assists others to resolve printer/copier issues, paper jams, etc.
• Follows department SOP (standard operating procedure) for end of day procedure in kitchen, break room, conference rooms, mailroom, and window check.

> Performs data entry as needed.

> Work to be done during manufacturing business hours, which may include an occasional early and/or later shift as needed. Occasional long hours may be required.

> Regular, consistent, and predictable attendance is required.

> Performs other duties as assigned.

EDUCATION:

High School diploma or equivalent.

KNOWLEDGE/SKILLS/EXPERIENCE:

• At least one year of office experience, or demonstrated equivalent ability is preferred.
• Minimum typing speed of 35 wpm, with emphasis on accuracy.
• Competent writing and proofreading skills.
• Excellent organizational skills are required.
• Good verbal communications skills.
• Ability to accurately file both alpha and numeric.
• Ability to communicate in a professional, courteous, and customer service oriented manner.
• Basic computer skills to include word processing, spreadsheet basics, and accurate data entry.
• Legible handwriting is required.
• Thorough attention to detail and high level of accuracy.
• A strong work ethic, including focused, on-task work performance with a minimum of interruptive behaviors and a professional, positive attitude.
• Ability to be flexible and adjust to priority changes with little notice and to remain calm during confrontational or high-pressure situations.
• Ability to use sound judgement and follow through in problem solving and decision making processes.
• Must be willing and able to travel locally.
• Must be able to meet and maintain Orenco's approved driver criteria; a valid driver's license, satisfactory driving record, current insurance on personal vehicle, and meet company insurability requirements.

TOOLS & EQUIPMENT:

Computer

Copy machines

Disc duplicator

Fax machine

General office equipment

Hole punch

Laser printer

Multi line phone with intercom

Paper cutter

Paper folder

Paper shredder

Postage scale with meter

Typewriter

UPS WorldShip terminal/scale

Vehicle

WORKING CONDITIONS:

Office environment with occasional exposure to outside elements when running errands or retrieving supplies from storage.

PHYSICAL REQUIREMENTS:

Regular job duties include seeing, speaking, hearing, reading, writing, legible handwriting, keyboarding, prolonged periods of sitting including extended time viewing a computer screen. Intermittent physical activity includes but is not limited to touching, holding, grasping, pushing, pulling, reaching above shoulders and below knees, low back bending, twisting, turning, kneeling, crawling, stooping, squatting. standing, walking, and climbing stairs and ladders. Unassisted light lifting and/or carrying of under 20 lbs. is required. May also include occasional unassisted lifting and/or carrying of up to 50 lbs., lifting and/or carrying over 50 lbs. must be assisted.

Operation of a motor vehicle is required. Travel needs are determined by the department supervisor and based on business need and assigned job tasks and responsibilities.

Current Openings for Documentation Clerk I Jobs at Orenco Systems