Human Resources Assistant Intern

Wish your job made a difference?

Our mission is protecting the world's water. We work every day to support the sustainability of our most precious resource, so our people know what they're doing matters.

Most importantly, you'll work with supportive teammates who have a strong work ethic and are committed to doing the right thing.

Join our team and do work that matters. Visit www.orenco.com/jobs to learn more or check out the official job description (below).

Company Description:

Orenco Systems, Inc. (subsidiary of Infiltrator Water Technologies) is a manufacturer of innovative onsite and decentralized wastewater collection and treatment technologies. Solutions include community collection systems, advanced secondary treatment systems, watertight fiberglass tanks, and in-tank pumping and filtration systems. Orenco also manufactures high-quality standard, custom, and OEM controls, along with state-of-the-art fiberglass buildings, tanks, and enclosures.

Infiltrator Water Technologies is a market leader within the onsite wastewater treatment industry, Infiltrator manufactures a variety of revolutionary products and innovative, environmentally friendly alternatives to traditional stone and pipe leachfield and concrete septic wastewater system components. We sell our products through wholesale distribution across the United States and Canada for use on properties with onsite wastewater treatment systems.

GENERAL POSITION SUMMARY:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

ESSENTIAL FUNCTIONS and KRA (Key Result Areas):

Safety/Culture

• Continuously maintains Orenco management's safety, cultural, and professional standards.
• Promotes, encourages, and reinforces a positive safety culture, safe practices, and a safe work environment for all employees.

Supervisory Responsibilities:

• None

> Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists with HR functions including writing correspondence and employee notices, running reports, responding to inquiries, formatting documents including policies and job descriptions, and answering employee questions.
• Conducts or assists with onboarding and new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, holiday events, employee recognitions such as employment anniversaries and retirements.
• Stays informed and communicates yearly scholarship opportunities connected to Orenco's membership in outside entities for employees' dependents.
• Responsible for development and maintenance of HR department document management includes staying up to date with current company document standards, continued development and compliance within document management systems including the development and maintenance of department document naming matrix, and maintaining revision records.
• Coordinates with parent company and maintains current compliance with regulatory requirements for required employer postings required by government agencies.
• Responsible for managing and maintenance of the approved driver and CDL (Commercial Driver's License) processes, including compliance with state/federal agency regulations.
• Acts as department contact for maintenance and supply of the department's main printer/scanner/copier, includes maintaining its internal address book.
• Regular, consistent, and predictable attendance is required.
• Performs other duties as assigned.

EDUCATION:

Associate's degree in related field required. Prior related office experience preferred.

KNOWLEDGE/SKILLS/EXPERIENCE:

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent knowledge of secretarial and office administrative procedures.
• Skilled knowledge in the use, operation, and maintenance of standard office equipment.
• Excellent organizational skills and attention to detail with a high level of accuracy.
• Proficient with Microsoft Office Suite or related software.
• Experience with document maintenance applications and/or programs.
• Skilled in the development and maintenance of documents, processing edits, ensuring consistency, aligning structure, and maintaining department and company standards. Includes final edit review and entry and maintenance within current company document systems.
• Proficient with or the ability to quickly learn human resource information system (HRIS) and similar computer applications.
• Ability to be flexible and change priorities with little notice.
• Ability to use sound judgement and follow through in problem solving and decision making processes.
• Must be willing and able to travel. Must be able to comply with current travel regulations and guidelines of airlines and destination locations.
• Must be able to meet and maintain Orenco's approved driver criteria; a valid driver's license, satisfactory driving record, current insurance on personal vehicle, and meet company insurability requirements.

TOOLS and EQUIPMENT:

Computer

General office equipment

Multi line phone and/or VoIP

Vehicle

WORKING CONDITIONS:

Primarily indoor office environment and may include limited time in production areas. Travel requirements may include operation of a motor vehicle, airplane travel, and overnight stays in temporary lodging. May require the ability to visit project sites that are situated on a variety of developed and undeveloped terrain/locations. Includes exposure to outside weather conditions and occasional exposure to dust, other outside elements, and wastewater that may require the proper use of personal protective equipment including but not limited to gloves.

Work to be done during manufacturing business hours, which may include an occasional early and/or later shift as needed. Occasional overtime may be required.

PHYSICAL REQUIREMENTS:

Regular job duties include seeing, speaking, hearing, reading, writing, legible handwriting, keyboarding, prolonged periods of sitting including extended time viewing a computer screen. Intermittent physical activity includes but is not limited to touching, holding, grasping, pushing, pulling, reaching above shoulders and below knees, low back bending, twisting, turning, kneeling, crawling, stooping, squatting, standing, walking, and climbing stairs and ladders. Unassisted light lifting and/or carrying of under 20 lbs. is required. May also include occasional unassisted lifting and/or carrying of up to 50 lbs., lifting and/or carrying over 50 lbs. must be assisted. Operation of a motor vehicle and/or airplane travel may be required. Travel needs are determined by the department supervisory staff based on business need, required skill base, and assigned job tasks and responsibilities. Travel may require the ability to visit project sites that are situated on a variety of developed and undeveloped terrain/locations.

Current Openings for Human Resources Assistant Intern Jobs at Orenco Systems